Top 5 Building Maintenance Software Platforms [2023 Review]

6 min read
Błażej Kosmowski
Błażej Kosmowski
Top 5 Building Maintenance Software Platforms [2023 Review]

Building maintenance success often depends on two key factors: efficient maintenance operations and strict adherence to regulations. Reactive maintenance can lead to costly mistakes due to disorganized work orders and unexpected downtime, increasing operating costs and compliance challenges. Building maintenance software is now recognized as a vital solution to address these issues.

In this article, we'll share the top 5 platforms that are setting the standard in 2023. By the end, you'll have a comprehensive understanding of the leading building maintenance software solutions and be ready to take a step towards your own platform selection.

Table of Contents

Why Are Businesses Adopting Building Maintenance Software?

In today's competitive and fast-paced business environment, companies are continuously seeking ways to improve operational efficiency, reduce costs, and enhance their overall performance. Building maintenance software, often referred to as a computerized maintenance management system (CMMS) or facility management software, is rapidly gaining traction with both small businesses and large corporations.

These digital solutions streamline operations by centralizing maintenance requests, scheduling, and record-keeping, paving the way for more proactive and efficient building maintenance.

Key Benefits:

  • Efficiency: Centralizes space management and asset operations, leading to faster response times, reduced downtime, and more effective maintenance scheduling.
  • Cost savings: Enables preventive maintenance and inventory management, reducing repair costs, extending equipment life, and promoting regular building maintenance.
  • Increased accountability: Tracks maintenance tasks and inventory, promoting staff accountability and ensuring proper maintenance connection.
  • Data analysis & reporting: Facilitates data-driven decision-making through trend analysis in space management, inventory management, and maintenance scheduling.
  • Safety: Reduces the risk of accidents by ensuring well-maintained equipment, facilities, and regular building maintenance.

Top 5 Building & Facility Maintenance Software Tools

In this section, we’re sharing 5 of the best building maintenance software tools in the industry. These PropTech software platforms provide solutions for centralizing maintenance operations, which can lead to improved efficiency and potentially lower costs. For each platform, we'll provide detailed information to help you determine its suitability for your unique maintenance management needs.

Fixflo

fixflo.com

Cloud-based software solution for repairs and maintenance management in the property sector.

Fixflo

What you need to know:

  • Offers a range of products that cater to different needs and challenges of property management, such as tenant repair reporting, planned maintenance, contractor management, and compliance tracking
  • Helps property and maintenance managers improve their efficiency, customer satisfaction, and regulatory compliance by streamlining the end-to-end repair and maintenance process
  • Has a global presence, with over 1.6 million units worldwide, 150,000+ repair and maintenance tasks processed monthly, and 120,000+ users across 14 time zones
Who it’s for: Property managers, landlords, and housing associations requiring a centralized repair and maintenance reporting system to efficiently manage and resolve property issues.

Spacewell

spacewell.com

Smart building IoT maintenance tool that helps facility managers optimize their operations and reduce costs.

Spacewell

What you need to know:

  • Connects to sensors, meters, and devices in your building and collects real-time data on occupancy, comfort, energy, and performance
  • Uses artificial intelligence to analyze the data and generate actionable insights, alerts, and recommendations for maintenance and improvement
  • Enables you to automate workflows, prioritize tasks, assign work orders, and track progress and performance through a user-friendly dashboard
Who it’s for: Facility managers who want to increase the efficiency and productivity of their maintenance teams, enhance the comfort and satisfaction of their occupants, and reduce the environmental impact and operational costs of their buildings.

MaintainX

getmaintainx.com

Building maintenance software solution that helps you manage your building maintenance operations with ease.

Getmaintainx

What you need to know:

  • Is a cloud-based and mobile-friendly, so you can access it from any device and location
  • Integrates with popular platforms like Google Calendar, Slack, Zapier, and more, so you can automate your processes and sync your data
  • Offers a free plan for up to 3 users and unlimited work orders, as well as affordable paid plans with more features and support
Who it’s for: Frontline teams who need a simple and efficient way to manage their daily workflows, communicate with their colleagues, and access critical information.

Collabit

collabitsoftware.com

Cloud-based software tool that helps building managers and maintenance teams collaborate efficiently and effectively.

Collabit

What you need to know:

  • It is cloud-based and accessible from any device
  • Supports real-time collaboration and synchronization across multiple users and projects
  • Has a simple and intuitive user interface that can be customized to suit your preferences and needs
Who it’s for: Facility managers who want to streamline their workflows, optimize their resources, and collaborate with their teams and clients in real time.

Infraspeak

infraspeak.com

Maintenance and asset operations management solution that helps you manage your facilities, assets, and maintenance operations in a smart and efficient way.

Infraspeak

What you need to know:

  • Cloud-based platform that integrates with various devices and systems, such as NFC tags, sensors, and APIs
  • Offers customizable modules and features that suit different types of businesses and industries, such as hospitality, education, healthcare, and manufacturing
  • Enables you to monitor maintenance tasks and performance, optimize your resources, reduce maintenance costs, and improve your service quality
Who it’s for: Facility managers seeking to enhance operational efficiency, maximize resource utilization, elevate service quality, and effectively oversee asset management within their facilities.

Who Can Benefit from Building Management Software?

Facility management and maintenance software tools are versatile solutions designed to enhance the management and maintenance of various types of facilities and assets. They cater to a wide range of professionals and teams across different domains, making their operations more efficient and organized.

Key professionals that can benefit from this type of software include:

  • Property and facility managers: Those responsible for asset tracking, including commercial, residential, and industrial properties, can leverage facility management software to schedule preventive maintenance, manage space, and ensure energy efficiency.
  • Operations teams: For teams tasked with keeping the workplace running smoothly, this software provides a centralized platform for managing work orders and preventive maintenance, tracking inventory, and coordinating tasks across different departments and services.
  • Maintenance technicians: On-the-ground maintenance professionals and building maintenance companies who execute the maintenance work benefit from mobile access to work orders, detailed asset information, and maintenance histories, enabling timely and effective service delivery.
  • Safety and compliance officers: Professionals who oversee workplace safety and regulatory compliance can utilize the software to maintain records, schedule inspections, and ensure that all procedures adhere to the latest health and safety standards.

Conclusion

Building maintenance software is instrumental in enhancing efficiency, reducing costs, and ensuring safety across industries. The top 5 platforms highlighted here offer versatile solutions for various needs, from property management to facility optimization. These tools streamline processes and promote accountability, making them invaluable for success in building maintenance management in 2023 and beyond.

Looking for a more custom solution? Our PropTech software development team can build a custom solution that’s exactly tailored to the needs of your business. We’ll work with you to design a comprehensive strategy that caters to the unique needs of your business.

Tags: proptech, real-estate